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We invite you to join Asters team for the Legal Secretary/Personal assistant position.

Key responsibilities include day-to-day (Monday-Friday) administrative support for the Head and the team:

  • Working with the mail of the Head (calendar, organization and coordination of meetings and negotiations)
  • Implementation of paper/electronic filing (copying, scanning, editing and sending documents on the client’s issues, preparation of tender documentation)
  • Drafting business letters, preparation of presentations, making telephone calls, organization of conference calls on behalf of the head/associates
  • Organization of the business trips (visa processing, hotel and ticket reservations, preparation of reporting documents on the business trips for the financial department)
  • Systematization of materials and preservation of relevant legislative regulations, work with databases, CRM
  • Entering daily reports into the billing system, preparing information for invoicing clients
  • Translation of small documents, organization of translations and notarization of documents by translators
  • Execution of other orders of the head/associates (orders are limited to work on the issues of clients, the firm itself and exclude work on personal issues)


We are pleased to invite you to an interview if:

  • You have a higher education
  • You have 2+ years of experience working as a personal assistant to a head (experience in an international company will be a plus)
  • You are fluent in Ukrainian and English
  • You are able to quickly perceive information, deeply analyze tasks, draw conclusions and suggestions
  • You know how to quickly find the necessary information in search engines, analyze and briefly formulate the essence in writing
  • You have excellent communication skills (oral/written), able to competently conduct telephone negotiations with clients and suppliers
  • You have skills in working with computer programs MS Word, MS Teams, Zoom
  • You can work in multitasking mode
  • You are sociable, friendly, stress-resistant


Why work with us:

  • Get the opportunity to join unique projects that have no analogues on the Ukrainian legal market
  • Receive a competitive salary and compensation package
  • Health insurance
  • Internal corporate events
  • Comfortable office in the city center or remote work
  • Modern, dynamic, and friendly work environment

Tagged as: Law firm

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